Sharing collections and locations |
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Sharing collections and locations |
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An important feature of Mail Manager is that collections and their associated filing locations can be shared with colleagues. This brings the following benefits:
| • | Reduces duplication of effort; Only one user needs to create a filing location and it will automatically be available to their colleagues |
| • | Consistency of location folders e.g. the similar folders are used for each client email or project email folders |
| • | Common naming of descriptions providing familiarity for all users |
| • | Straight away new users are more productive by not having to learn how to create locations |
| • | Higher rate of adoption, because it makes filing so easy |
A collection file (.mmcollection) and its associated filing locations can be shared by saving the collection file to a shared folder.
Anyone adding an existing collection to their Mail Manager will see the same list of filing locations as their colleagues.
Changes that are saved to a shared collection will automatically synchronize for all users within approximately one minute.
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