Exchange Online Migration to SharePoint (Preview)

Overview

Used to batch file emails from Exchange Online public folders or shared mailboxes directly to SharePoint filing locations.

 

Note: Requires a Windows PC with Mail Manager installed and approval of the Mail Manager EWS app.

Note: Migration from Shared Mailboxes is only available from version 12.1.

Prerequisites

  • If you are filing from Shared Mailboxes, ensure the migration tool is enabled by including the following variable in your EmailFiling.cfg

    EnableSharedMailboxMigration=1

  • Share locations with mobile devices must be enabled via the User Preferences > Microsoft 365

 

In Use

How to batch file a public folder to SharePoint

 

  1. Add and approve the Mail Manager EWS app via your Azure Active Directory admin center portal Approve now

  2. Identify a PC with Mail Manager installed that can be used for the batch filing.

  3. On the machine run the MailManager.BatchCloudFiler.exe that can be found in the Mail Manager installation folder e.g.

    C:\Program Files\Mail Manager\x64

    or

    %localappdata%\Mail Manager\Program Files\x64

     

    The following window will appear

  4. Select Authenticate and enter your Microsoft 365 credentials

  5. Select the 'Add Batch' button to open this window:

  6. Select the relevant "Export From" location

    • For Public Folders:

      • Choose the Sub-folder Depth of the folder to be exported, then press the Select button

      • Choose the required location/folder to export

    • For Shared Mailboxes

      • Provide the Shared Mailbox SMTP

      • Choose the required location/folder to export

  7. Choose the SharePoint location where the emails will be migrated to, making sure that the desired path is correct

  8. Select whether you would like to Duplicate the folder hierarchy and select "Add"

  9. To add multiple batches

    • Choose a batch and select Start Migration. The selected batch will begin copying emails to the chosen SharePoint location

    • Progress details are displayed at the bottom of the window

    • When the batch is complete another batch can be started

    • Select Generate Report to see a summary and details of a batch

 

Our tests indicate that is takes an average of 1.5 seconds to file each email e.g. 10 hours for 24,000 emails.