The New Search (In Preview)

 

To display the New Search User Interface, select "Preview new search window" from the Search button on the Mail Manager toolbar in the Outlook Ribbon.

 

  • This will open the new search UI for testing

This is a Preview of the new search user interface. Not all elements of the current search have been applied to the new search screen (for example, the Social Map).

Example of the New Search Window with some filters applied:

 

If you have any feedback on the Preview Search UI, please navigate to the Mail Manager Feedback Form on the website and submit your comments.

 

Selecting Filing Locations

Keyword Search History

Top Results

Setting a Custom Date Filter

Including (Previously known as 'Between')

Search by Category

Enable View by Groups

Manage Columns

When searching for numbers use a wildcard search e.g. 00019*

  • The following words are ignored when searching: the, and, in, is, a, of, I

  • The following symbols are ignored when searching: £, $, %, #, @

  • Terms: multiple words and phrases surrounded by double quotes, e.g. "phase 2"

  • Fields: field names are case sensitive and need to be followed immediately by a colon ":" e.g. Subject:"Phase 2" or Subject:Phase

 

Wildcard searches

  • Single character wildcard = ?

  • Multiple character wildcard search use the = *

e.g. 3?2 or 32*

  • Or, where a wildcard is required at the beginning of a query use: *:*

e.g. *:* NOT John

 

Fuzzy searches

  • Search for a term similar in spelling

e.g. licence~ would result in licence and license

 

Proximity searches

  • Finding words that are a within a specific number of words away from each other

e.g. "bridge collapse"~6

 

Boosting a term

  • Using the caret symbol will increase its ranking

e.g. payment^4 demand. The higher the boost factor, the more relevant the term “payment” will be

 

Boolean operators

AND, "+", OR, NOT and "-"

e.g. fire AND (must be capital letters) escape would result in messages that contain both fire and escape, but not just fire or just escape

 

Escaping Special Characters

  • The search supports escaping special characters that are part of the query syntax.

  • The current list special characters are:

+ - && || ! ( ) { } [ ] ^ " ~ * ? : \

To escape these characters use the \ before the character e.g. to search for (1+1):2 use the query: \(1\+1\)\:2

 

Date Fields

When specifying date queries i.e. "SentDate" & "LastWriteTime" the following terms can be used to define the range:

minimum, maximum, tomorrow, today, yesterday, -1s (minus one second), -1i (minus one minute), -1h (minus one hour), -1d (minus one day), -1w (minus one week), -1m (minus one month), -1y (minus one year).

e.g. LastWriteTime:[today TO tomorrow] will show messages filed today.