Sharing collections and locations
An important feature of Mail Manager is that collections and their associated filing locations can be shared with colleagues. This brings the following benefits:
· Reduces duplication of effort; Only one user needs to create a filing location and it will automatically be available to their colleagues
· Consistency of location folders e.g. the similar folders are used for each client email or project email folders
· Common naming of descriptions providing familiarity for all users
· Straight away new users are more productive by not having to learn how to create locations
· Higher rate of adoption, because it makes filing so easy
A collection file (.mmcollection) and its associated filing locations can be shared by saving the collection file to a shared folder.
Anyone adding an existing collection to their Mail Manager will see the same list of filing locations as their colleagues.
Changes that are saved to a shared collection will automatically synchronize for all users within approximately one minute.
Also See:
Create a shared configuration folder