File all messages in a folder

 

Mail Manager can be used to file multiple messages in the same folder by selecting messages using the Shift and/or Ctrl keys.

However if you need to file all the messages in a folder including sub-folders then use the File All Messages in Folder option:

 

 

 

In use:

·    Outlook 2010, 2013 2016 & 2019: First select the Outlook folder containing the messages to be filed, and either right-click and choose File All Messages in Folder or select the "Tools" button from the Mail Manager ribbon or toolbar and choose "File All Messages in Folder" from the drop-down menu.

 

·    The "File All Messages in Folder" window box will appear:

·    Select either the Folder... or Location... button to select the destination folder (where the messages will be filed to) and choose the options as required.

·    When ready select the Start button. Hover the mouse over the progress bar to see its current progress. For a summary of the filed information select the Open log... button. The logging information can be found in the file called: BatchFilerlog.txt, located in the folder called: %AppData%\28hands\Mail Manager

 

Note:

File All Messages in a Folder doesn’t support the filing of anything but emails i.e. it will skip appointments, meeting requests etc.

 

 

Non-cached messages:
By default Outlook only keeps one years worth of messages on the locally machine, older items are on the email server.

File all messages in folder only files messages that are available on the local machine.

As a workaround temporarily configure Outlook to download all emails (see "Cached Exchange Mode")

Once all the emails have been downloaded they can be filed.

 

 

 

Copy messages:
If there is any doubt whether all the messages were filed repeat the filing process, but use the move and permanently delete options. As Mail Manager processes the messages it will detect that they have already been filed and will skip the filing process, but remove the original message in the source folder. Any message that wasn’t filed will remain in the source folder.

 

 

 

When sending messages to "Deleted Items" you can redirect them to an alternative Outlook folder by manually adding an additional setting called DeletedItemsFolder into the EmailFiling.cfg with Notepad e.g.

 

DeletedItemsFolder=\\Archives\Deleted Items