Exchange Online Public Folder migration to SharePoint

 

Overview

Used to batch file emails from Exchange Online public folders directly to SharePoint filing locations.

Note:

Requires a Windows PC with Mail Manager installed and approval of the Mail Manager EWS app

 

 

 

Prerequisite:

Ensure the migration tool is enabled by including the following variable in your EmailFiling.cfg

 

EnableExchangeMigration=1

 

Share locations with mobile devices must be enabled via the User Preferences > Microsoft 365

 

 

In Use

How to batch file a public folder to SharePoint

 

1.    Add and approve the Mail Manager EWS app via your Azure Active Directory admin center portal Approve now

2.    Identify a PC with Mail Manager installed that can be used for the batch filing.

3.    On the machine run the MailManager.BatchCloudFiler.exe that can be found in the Mail Manager installation folder e.g.

C:\Program Files\Mail Manager\x64

or

%localappdata%\Mail Manager\Program Files\x64



The following window will appear:

4.    Select Authenticate and enter your Microsoft 365 credentials

5.    Select Add Batch the following window will appear:

6.    Select the public folder to export

i.    Choose the Sub-folder Depth of the folder to be exported, then press the Select button

ii.    Choose the required folder to export

7.    Choose the SharePoint location where the emails will be migrated to, then select OK

Note: Multiple batches can be added

8.    Choose a batch and select Start Migration. The selected batch will begin copying emails to the chosen SharePoint location

9.    Progress details are displayed at the bottom of the window

10.     When the batch is complete another batch can be started

11.     Select Generate Report to see a summary and details of a batch

 

 

Our tests indicate that is takes an average of 1.5 seconds to file each email e.g. 10 hours for 24,000 emails.